Administrative (Brokerage) Coordinator
Chicago, IL 
Posted 4 months ago
Position No Longer Available
Position No Longer Available
Job Description

Job Title

Administrative (Brokerage) Coordinator

Job Description Summary

Administrative (Brokerage) Coordinator

Summary: Supports broker teams through day to day administration, report preparation, and related activities. The Coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader. Manages broker office: handles mail and incoming calls, coordinates broker calendars, organizes client/visitor meetings and assists in preparing brokers for meetings.

Job Description

May be responsible for one or more of the following:

*Provide advanced marketing support to local brokerage professionals to implement all marketing efforts as it pertains to business development and promotion of specific listings

*Collaborate in the creation and editing of the content of marketing materials and presentations to include flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using Adobe InDesign

*Create or assist in the creation of copywriting of brochures, flyers and floor plans for exclusive building listings

*Utilize templates to produce client presentations by utilizing multiple forms of graphics

*Assist with drafting proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics

*Assist in maintaining local pages for corporate website and/or property websites

*Assist with planning and event support for client and local events (e.g. State of Real Estate, charitable events, etc.)

*Assist Research in the compiling and distribution of Market Overview materials by performing market studies to market rents, lease and sales comps, understand market changes and gather information to inform clients of changes that will affect their assets

*Coordinate the due diligence and marketing process for investment sales and leasing projects

*Assist with reviewing real estate publications required to analyze market conditions and disseminate to team members and clients

*Coordinate client touch programs

*Review and abstract lease/sale documents, prepare financial analysis spreadsheets

*Assist with drafting lease and sale proposals and counter-proposals

*Collaborate on preparation of monthly reports for clients, including current status of deals, marketing efforts for vacancies, companies currently targeting, etc.

*Manage team contact database and oversee database entry

*Attend local functions, submarket community planning meetings, real estate seminars and specialty meetings

*Assist with PR (press release, etc.)

*Conduct property tours (if licensed)

*Provide advanced administrative support

*Maintain confidential information and files in accordance with internal procedures

*Coordinate travel and administer activities

*Prepare expense reports

*Serve as mentor to Senior Marketing Assistants and Marketing Assistants

*Perform special projects as required


*Bachelor's Degree

*3+ years of experience in marketing or related field

* Or similar combination of education and experience

* Experience creating and editing marketing materials

* Excellent verbal and written communication skills

* Intermediate proficiency with Microsoft Office Suite

* Advanced proficiency with Adobe Creative Suite

* Advanced proficiency with Adobe InDesign

* Detail oriented, self-starter, well organized, able to handle multiple projects at any given time, and comfortable working in a fast-paced environment independently

* Demonstrated strong interpersonal skills

Note: This position requires compliance with our COVID related protocols, which may also include client-specific requirements. This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing to regular COVID testing.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.


Position No Longer Available
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3+ years
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