Brokerage Coordinator
Chicago, IL 
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Job Description

Job Title

Brokerage Coordinator

Job Description Summary

*Supports broker teams through day to day administration, report preparation, and related activities
*The Coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader

Job Description

  • Manages broker office: handles mail and incoming calls, coordinates broker calendars, organizes client/visitor meetings and assists in preparing brokers for meetings
  • Prepares marketing materials including Offering Memorandums, Request for Proposals and Marketing Packages using desktop publishing software
  • Manage outside vendors for printing and graphics when not produced in-house
  • Keeps clients, broker team members and administrative staff up to date on status of deliverables, deadlines and upcoming meetings
  • Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule
  • Maintains and updates the branch database and branch library of Offering Memorandum and Proposals
  • Produces and maintains Project Control Books, if applicable
  • Produces and maintains tables of comparable sales by category, size and geographic location
  • Works with Branch Public Relations vendor with regard to press releases
  • Tracks all agreements and deals to provide Branch Commission Accountant with current information with regard to accounts payable and pending items on deals outstanding
  • Orders and maintains current supply inventory (supplies, stationery, covers, etc.)
  • Reviews calculations on RTDs for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant
  • Recommends improvements to current policies and procedures and training systems; shares ideas in staff meetings for best practices related to processes, organization, software tips/techniques, etc.
  • Performs all general administrative duties as needed
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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