Department: MED-Ophthalmology
Salary/Grade: EXS/7

Job Summary:

Oversees the Department of Ophthalmology research program; provides direction and thought leadership to develop strategic administrative initiatives that meet the research mission of the department. Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the research program & in coordination with central offices such as Sponsored Project and Research Catalysts (SPARC) and Northwestern University Clinical and Translational Sciences Institute (NUCATS). Represents the research program on internal & external business affairs & is viewed as an expert resource regarding the research program administrative affairs. Leads the clinical research coordinator team and manages a variety of tasks related to collaboration studies and study startup.

Specific Responsibilities:

Administration

* Directs and leads development of program/project strategic plan.

* Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.

* Operationalizes goals & objectives; ensures that resources are created or obtained.

* Manages customer service; creates associated practices & procedures & metrics to measure success.

* Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission.

* Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.

Budgets & Financial

* Ensures that the program/project meets associated revenue & expense goals.

* Develops and implements ideas for improving business processes, and increasing program/project revenues and margins.

Evaluation

* Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner.

* Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies.

* Collaborates with internal/external resources to develop meaningful outcome measurements and methods of program/project evaluation that will lead to enhancement.

Grants & Contracts

* Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance.

* Responsible for pre- & post-award administration completed by research administrators.

* Builds relationships with Principal Investigators (PIs) & NU research associated offices

* Transfers knowledge & advises on research policy & procedure.

Human Resources

* Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.

* Manages & provides consultation regarding complex performance problems & issues; administers leaves; approves timesheets & oversees completion of annual staff Conflict of Interest survey.

* Interprets HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.

Program Development

* Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.

Regulatory Compliance

* Oversees development & implementation of processes & procedures for all safety, security & compliance programs.

* Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.

* Oversees creation &/or implementation of associated training.

Strategic Planning

* Creates & leads a coordinated program of activities designed to increase program/project objectives.

* Develops & executes strategies to involve internal/external constituents and cultivate new individual, corporate, institutional &/or foundation collaborations.

Supervision

* Supervises 5 staff.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

* Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

* 4 years program/project administration, 1-2 years of experience coordinating clinical research, including industry trials or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

* Strong organization skills and the ability to manage a portfolio of projects with varied timelines

* Ability to work well both independently on a self-directed basis and in a team environment

Preferred Qualifications:

* Experience leading and managing teams

* 1-2 years of experience coordinating clinical research, including industry trials or other relevant experience.

Preferred Competencies: (Skills, knowledge, and abilities)

* Action oriented - Willing or likely to take practical action to deal with a problem or situation.

* Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.

* Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.

* Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.

* Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.

* Meets deadlines - Displays consistency and success in adhering to deadlines.

* Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.

* Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Target hiring range for this position will be between $61,242 -$86,121 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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