Working Position Title Assistant Director of Affinity Groups (3107)
Classification Assistant Director
Position Number 00003107
Open Date 04/12/2024
Close Date
Priority Review Date 05/12/2024
Employee Class Staff
Full-Time/Part Time Full-Time
FTE 1.00
Position Status Regular
FLSA Exempt
Job code 1040SPS03
Union Representation Non-Union
Union Code N/A
Unit/Department Alumni Services
College/Unit Alumni Services
Division University Advancement
Location BARSM ALUM
Link to Department Website or Custom Search Page https://foundation.myniu.com/

Overview
Position Summary
Essential Duties and Responsibilities

• Collaborate with NIU Foundation events team to plan and execute events by identifying desired locations, timeframes, collateral, and event materials.
• Coordinate meeting planning, agenda creation, meeting flow and record-keeping for each constituent group.
• Attend events and meetings to engage with constituent group leaders and members.
• Liaise between campus departments and constituent groups to build and maintain strong relationships between campus partners, the NIU Foundation, and members of constituent groups.
• Collaborate with advancement officers and Northern Fund staff to support philanthropic efforts of constituent groups.

• Identify and cultivate current and future volunteer leaders through the analysis of engagement data, collaboration with constituent groups leaders, individual meetings, campus partner engagement, and attending engagement activities.
• Create and implement ongoing and individualized training for constituent group members and leaders.

• Collaborate with NIU Foundation staff to send regular updates to constituent group leaders.
• Coordinate with NIU Foundation communications team to plan and create strategic communications including, but not limited to, email, text and mail campaigns from constituent groups leaders to their constituency.
• Collaborate with NIU Foundations communications team to support constituent group social media efforts, graphic design requests, and event promotion efforts.

• Facilitate completion of annual proposal or planning process submitted by each constituent group.
• Plan annual constituent group leader social and meetings.
• Plan and manage annual volunteer recognition efforts for constituent groups.
• Collect, submit, and analyze constituent group data to assist with annual reporting as well as strategic decision-making related to efficacy of programming.
• Assess volunteer experience and make continual improvements.
• Track and manage constituent group budgets.
• Create registration and survey instruments through digital volunteer management and assessment tools.

• Assist with additional volunteer activities and events.
• Manage and/or coordinate the work assignments of student workers and staff when working on projects related to position.
• Perform other duties as assigned.

Minimum Required Qualifications (Civil Service)
Knowledge, Skills, and Abilities (KSAs) (Civil Service)
Specialty Factors (Civil Service)
Preferred Qualifications (Civil Service)
Minimum Required Qualifications (SPS)

• Bachelor's degree in any field.
• Valid driver's license.

Additional Requirements (SPS)

1. Demonstrated ability to collaborate with groups to develop, direct and coordinate multiple programs and activities, including promotion.
2. Commitment to the highest standard of ethical and professional conduct in accordance with the CASE Statement of Ethics, the Association of Fundraising Professionals Code of Ethical Principles and Standards, and The Donor Bill of Rights. (Membership not required.)
3. Deep, personal commitment to diversity in all forms, the recognition of all individuals to mutual respect, and the acceptance of others without biases. Demonstrable commitment to leading by example, modeling diversity, equity and inclusion throughout the university.
4. Demonstrated knowledge of data collection best practices.
5. Excellent written and verbal communication skills to present and deliver information effectively.
6. Knowledge of University/Foundation organizational structure, policies and procedures.
7. Familiarity with digital communication and electronic registration tools.
8. Ability to keep accurate records and complete timely reports.
9. Ability to maintain confidentiality of sensitive information.
10. Ability to work collaboratively with colleagues, co-workers and constituents.
11. The ability to work effectively with system administrators or programmers;
12. Skill and ability in applying knowledge of computerized CRM and volunteer productivity and tracking systems, and excellent use of Microsoft Office suite.
13. Ability to prioritize and handle multiple projects simultaneously.
14. Ability to use common sense approaches, work autonomously, and make reliable, prudent and sound decisions.
15. Ability to provide high quality services in a cost-effective manner and to recommend improved methods of performing the work.
16. Use of a personal vehicle is required.

Preferred Qualifications (SPS)

• One (1) year of experience in volunteer and program management, or similar professional experience.

Physical demands/requirements

• Extensive and consistent travel is required for this position.
• Use of a personal vehicle is required.
• Must be able to lift and carry 20 lbs regularly.

Anticipated Appointment Start Date 06/01/2024
Anticipated Appointment End Date 06/30/2024
Percent of Staff Year 1.00
Standard Hours Per Week 37.50
Working Hours M-F, 8:00 a.m. - 4:30 p.m., one-hour lunch, with some evening and weekend hours required.
Salary $52,000.08 - $54,000.00/annually commensurate with experience; NIU offers a robust Benefits Package.
Hourly or Semi-monthly Pay Rate/Range $2166.67 - $2250.00/semi-monthly
Earn Type Salary

Application Procedure

• Cover Letter - Please include your interest in employment with the NIU Foundation and fit for the role for which you are applying
• Current Resume
• List of Three Professional References

Special Instructions
Quick Link to Applicant https://employment.niu.edu/postings/77217
Is Background Check Required? Yes
EEO Statement Summary
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation
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