PRIMARY RESPONSIBILITIES
- Supervises and directs day-to-day office functions related to data analysis, financial and operational performance, absenteeism, payroll and manpower.
- Assigns and reviews the work of departmental staff.
- Oversees staff in the preparation of various routine administrative budgetary and personnel reports for use in making efficient manpower and staffing decisions.
- Develops processes to improve work flow and procedures.
- Acts as liaison with various departments and internal management on personnel administration, absenteeism, payroll processes, accounts payable, performance management and budget.
- Assists in the reconciliation of inventory issues related to material availability, discrepancies, and delinquent vendor deliveries.
- Coordinates the delivery and transfer of parts from central warehouse and stockrooms.
- Plans, Manages and coordinates warehouse and stockroom productivity and service levels to achieve maximum operational effectiveness...
- Confers with Authority personnel in determining material needs.
- Expedites priority supply orders.
- Manages the receipt, issuance and handling of material.
- Analyzes material needs, warehouse and stockroom operations costs and assists in developing, and maintaining the warehouse and stockroom operational budget.
- Oversees the distribution of materials from the Central Warehouse, stockrooms, and storerooms to manufacturing, reclamation, rebuilding, and repair locations.
- Monitors processes and procedures related to warehouse operations and makes changes to ensure efficiency and performance goals are achieved.
- Monitors Supply Chain warehouse and stockroom facilities ensuring adherence to the Authority's safety and service requirements.
- Conducts inspections regularly to determine the condition of facilities and equipment, evaluates work methods and efficiency levels, and ensures strict compliance with established safety rules and OSHA safety standards.
- Assists in the development of renewal/replacement and preventative maintenance programs to ensure that assigned work areas and equipment are maintained in good working order.
- Develops, implements, and monitors programs to maintain compliance with Authority's service levels.
- Supervises staff.
- Establishes work methods and procedures.
- Prioritizes and assigns staff work.
- Hires, trains and evaluates staff performance. Evaluates monitors and audits the performance of staff for compliance with various Authority programs, policies and safety procedures.
- Reviews and approves Payrolls, Scheduling and other personnel related actions for both Exempt and Non-Exempt employees
- Prepares and conducts Union Job, Vacation and Holiday picks.
- Oversees Training and Certifications for all Supply Chain employees.
- Conducts investigations and interviews for corrective action and prepares and responds to grievances and recommendations for discharge reports. Maintains personnel records.
- Performs related duties as assigned.
MANAGEMENT RESPONSIBILITIES
Reporting to this position are the following jobs:
Job Title
- Inventory Control Coordinator
- Warehouse Worker
- Stockroom Clerk
- Material Handler
- Shipping Clerk
- Unit Exchange Clerk
- Material Coordinator
- Senior Combination Clerk
- Order Control Clerk
- Coordinator, Supply Chain Operations
- Project Specialist
- Project Consultant
CHALLENGES
- Coordination and management of multiple projects with balancing competing priorities and deadlines.
- Increasing worker productivity by closely monitoring daily activity reports and production demands.
- Keeping abreast of new technologies and developments regarding enhancement of hardware and software support of any phase of warehousing operations.
EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's degree in Business/Administration or a related degree plus two (2) years of experience in Supply Chain, Inventory and/or Purchasing, plus two (2) years of experience in administrative management, operational business management, or an equivalent combination of education and experience.
- Must possess a valid State of Illinois Driver's License (DL).
PHYSICAL REQUIREMENTS
- Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, and fingering for working with computer keyboards.
- Must be able to physically inspect warehouse facilities.
- Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of mechanical picking equipment, forklift operations, and vertical and moveable storage units.
- Working knowledge in the use of computers and computerized systems, including, word processing, spreadsheet, database software and the Oracle Software system.
- Working knowledge of the provisions of OSHA in regard to Warehouse Operations.
- Working knowledge of bar coding and scan technology.
- General knowledge in the use of computerized inventory management systems, including Oracle.
- General knowledge of Federal, State, and Regional procurement regulations and guidelines.
- Working knowledge of Union Contracts and Agreements.
- Strong verbal and written communication skills to effectively communicate with a variety of audiences.
- Strong analytical and problem solving skills.
- Strong understanding of supply chain and inventory management.
- Ability to manage multiple projects and operate in a fast paced unstructured environment with little supervision.
- Ability to work cross-functionally in a team environment
- Ability to lead, train and develop warehouse associates on the proper processes needed to maintain an accurate inventory and a productive operation.
WORKING CONDITIONS
- General work environment.
- Subject to normal warehouse conditions, including exposure to yard and shop conditions, noise, dust, and moving equipment.
- Requires traveling to CTA field locations.
- May be required to work various hours and days off on occasion.
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
- Standard office equipment.